> ## Documentation Index
> Fetch the complete documentation index at: https://docs.imaracare.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Facility settings

> Administrator guide to facility profile, physical plant specs, subscription, Stripe, security, sessions, compliance, and breach tracking.

**Settings** is available only to **Administrators**. It is the control center for your facility in ImaraCare. Navigate there from the sidebar under **Administration → Settings**.

## Settings tabs

| Tab                      | Purpose                                                                               |
| ------------------------ | ------------------------------------------------------------------------------------- |
| **Role Permissions**     | Customize which pages Managers and Staff can access                                   |
| **Team Access**          | Invitations, roles, deactivating users, and handoff                                   |
| **Sessions**             | View and terminate active user sessions facility-wide                                 |
| **Subscription**         | ImaraCare plan tier and billing management                                            |
| **Integrations**         | Stripe Connect for resident payment processing                                        |
| **Security**             | MFA policy, password settings, and access controls                                    |
| **Data**                 | DPA acceptance, NPP acknowledgment, data retention                                    |
| **Breach Notifications** | HIPAA § 164.404 — 60-day breach incident tracker                                      |
| **Facility**             | License number, capacity, address, contact details, and physical plant specifications |
| **Resources**            | Knowledge base links and facility resource library                                    |

<Info>
  The **Breach Notifications** tab is visible only to Administrators.
</Info>

## Facility profile

Keep license number and bed capacity accurate — they populate compliance reports and HHSC workflows automatically.

### Physical plant specifications

The Facility tab includes a **Physical Plant Specifications** section for the structural and safety data required by HHSC 26 TAC §553. Complete these fields so they appear in the [HHSC Digital Binder](/compliance/hhsc-digital-binder) PDF.

| Field                              | Description                                                                                          |
| ---------------------------------- | ---------------------------------------------------------------------------------------------------- |
| Kitchen area (sq ft)               | Total square footage of the kitchen                                                                  |
| Food prep area (sq ft)             | Square footage of the food preparation area                                                          |
| Cabinet storage (cu ft / resident) | Cabinet storage allocated per resident                                                               |
| Fire dept evacuation plan approved | Date the fire department approved the facility's evacuation plan                                     |
| Landline phone available 24/7      | Whether a landline is accessible at all hours                                                        |
| Emergency numbers posted           | Whether emergency contact numbers are posted in required locations                                   |
| Mobility-impaired residents        | Whether any current residents have a mobility impairment (triggers additional facility requirements) |

<Tip>
  Physical plant fields are included in Tab 1 of the HHSC Digital Binder PDF. Keeping them current ensures your binder is inspection-ready at any time.
</Tip>

## Role Permissions

The permissions matrix lets Administrators grant or restrict access per page for **Manager** and **Staff** roles. Administrators always retain full access. See [Role permissions matrix](/administration/role-permissions).

## Team Access

Invite users to your facility by email, assign a role, and manage existing memberships. See [Team invitations](/administration/team-invitations).

## Sessions

View all active and recent sessions across your facility users. Administrators can terminate any session except their own — useful for offboarding or security response.

## Subscription

Change your ImaraCare plan from this tab. Upgrades may take effect immediately (with proration); downgrades typically apply at the next renewal date.

## Integrations

Complete Stripe Connect onboarding to collect resident payments. Return here if onboarding was interrupted. See [Billing overview](/finance/billing-overview).

## Security

Review security recommendations, enforce MFA for your facility, and configure access controls. See [Security and privacy](/account/security).

## Data

Accept the **Data Processing Agreement (DPA)** when prompted — required for HIPAA-aligned operation. Acknowledge your **Notice of Privacy Practices (NPP)** version here. Set the facility **data retention period** (minimum 1 year; default 7 years). See [HIPAA compliance](/administration/hipaa-compliance).

## Breach Notifications

Track potential PHI breaches under HIPAA § 164.404. Each incident captures discovery date, affected resident count, data types exposed, and notification status. The 60-day HHS deadline is calculated automatically. See [Breach notifications](/administration/breach-incidents).

## Resources

Access curated links and documents relevant to your facility's day-to-day operations.