> ## Documentation Index
> Fetch the complete documentation index at: https://docs.imaracare.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Bookkeeping

> Log expenses, other revenue, and review the facility finance ledger.

**Bookkeeping** tracks facility-level income and expenses beyond automated billing sync.

## Open bookkeeping

Go to **Finance → Bookkeeping**.

## Ledger

The ledger combines:

* Paid billing charges and payments
* Logged expenses (with optional receipt upload)
* Other revenue (grants, donations, reimbursements)

Filter by date range and reconciliation status.

## Log an expense

<Steps>
  <Step title="Open the Expenses tab">
    From Bookkeeping, select **Expenses**.
  </Step>

  <Step title="Add expense">
    Enter vendor, category, amount, date, and payment method.
  </Step>

  <Step title="Attach receipt">
    Upload a receipt image or PDF when available.
  </Step>
</Steps>

## Other revenue

Use **Other revenue** to record non-resident income. Categories include grants, donations, and insurance reimbursements.

## Profit and loss

Generate P\&L reports for a date range to review facility financial health (Manager and Administrator).

## Permissions

Treat financial data as sensitive. Limit bookkeeping access through [Role permissions](/administration/role-permissions) if needed.