Permit Lifecycle

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Overview

The permit lifecycle tracker follows your facility license through nine states: Draft → Submitted → Under Review → Issued → Suspended → Revoked → Appealed → Closed, plus a Renewed path. Every status change is logged with a timestamp, the user who made the change, and an optional reason.

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Permit states

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Viewing the status timeline

Open any permit in Compliance → Documents & Permits and click the permit row to expand the Status Timeline panel. The timeline shows every transition with date, reason, and the staff member who recorded it.

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Recording a status change

1. Open the permit detail view.
2. Click Update Status.
3. Select the new status from the dropdown.
4. Enter an optional reason (required for Suspended or Revoked).
5. Set the effective date.
6. Click Save.

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Change-of-information notices

When material information about your facility changes (ownership, operator, location, services offered, or licensed capacity), you must notify the licensing authority within a required window. ImaraCare tracks these automatically:

1. Click Log Change Notice on any active permit.
2. Select the change type and describe it.
3. The system calculates the notice deadline based on your jurisdiction profile.
4. Once you submit the notice to the authority, click Mark Submitted to record the date.

Overdue change notices appear highlighted in red on the permit detail and trigger a dashboard alert.

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Permit non-transferability

Boarding home licenses are non-transferable. ImaraCare records the original owner on each permit and will flag attempts to transfer ownership without first obtaining a new license.