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Overview

Certain relationships between staff and residents create conflicts of interest that must be disclosed and managed. Common prohibited relationships include a staff member serving as a resident’s beneficiary, guardian, power of attorney, or commingling personal funds with resident funds. ImaraCare tracks these disclosures so that conflicts are documented and resolved rather than hidden.

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Disclosing a conflict

  1. Go to Finance → Conflict of Interest (or from a staff member’s profile under the Compliance tab).
  2. Click Log Disclosure.
  3. Select the staff member and the resident involved.
  4. Select the relationship type from the dropdown.
  5. Click Save Disclosure.

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Resolving a conflict

After a disclosure is filed, it must be resolved. Open the disclosure record and select one of the following resolutions: Enter a note explaining the resolution and click Save.

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Unresolved disclosures

Unresolved conflicts are highlighted on the compliance dashboard. During inspections, inspectors may ask to review conflict-of-interest disclosures — having resolved records demonstrates proactive management.
A staff member who acts as a beneficiary, guardian, or power of attorney for a resident they work with is in a conflict of interest that can result in license action. When in doubt, consult your licensing authority before the relationship begins.