Resident Trust Ledger

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Overview

Some residents entrust your facility with managing a portion of their personal funds. The Resident Trust Ledger provides a per-resident transaction register with a running balance, receipt uploads, and a 48-hour access request workflow that ensures residents and their guardians can always review their funds.

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Viewing a resident’s ledger

1. Go to Finance → Trust Ledger.
2. Select a resident from the dropdown.
3. The ledger shows all transactions in chronological order with dates, descriptions, amounts, and the running balance.

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Transaction types

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Adding a transaction

1. Click Add Transaction.
2. Select the type (Deposit or Withdrawal).
3. Enter the amount, date, description, and optional receipt.
4. Click Save.

All transactions are permanent. To correct an error, add an Adjustment transaction with a note explaining the correction.

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Resident or guardian access requests

Residents and their legal guardians have the right to review the trust ledger. When they request access:

1. They or a staff member clicks Request Access on the ledger.
2. ImaraCare records the request timestamp.
3. You have 48 hours to provide access.
4. When access is provided, click Access Provided to close the request.

Requests that are not resolved within 48 hours are flagged on the compliance dashboard.

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Downloading a ledger

Click Download PDF to export a formatted statement of all transactions for a selected date range. This PDF is suitable for sharing with residents, guardians, or auditors.